Project Contracting & Billing Systems
Turn approved work into traceable billing. We develop project-based contracting and billing software for teams managing milestones, progress claims, variations and customer payment follow-up.
Define the workflow
The system should reflect the commercial agreement, not assume every job is billed the same way. Fixed-price milestones, measured work and time-and-materials contracts each require their own supporting records and approval steps.
What the project can include
- Contract amounts, billing schedules and milestone acceptance.
- Progress claims linked to approved work and supporting documents.
- Variations, retention tracking and authorised adjustments.
- Invoice status, payment allocation and outstanding balance reports.
How we validate the result
We reconcile sample contracts through partial payments, revised claims and final settlement. Staff should be able to explain how an amount was calculated and who approved it, with corrections preserved in the history.
Planning your project
Provide sample contracts, progress billings and approval rules. Tax documents, accounting exports and electronic invoice requirements need agreed specifications and review by the responsible finance team.
Rootscratch is based in Koronadal City, Philippines, and works remotely with clients worldwide. Discuss your requirements to agree on deliverables, responsibilities, handover and ongoing support.